An Organisation for the welfare of postal employees

Saturday, June 18, 2016

GDS VERIFICATION… FNPO – NUGDS JOINT CIRCULAR





LGO EXAMINATION 2015-16 


Friday, June 17, 2016

Today SG, FNPO and President FNPO met The Secretary, DDG (EST), DDG (Po) and Director (Est). Outcome of the meeting:


1) Pension benefits to erstwhile T/S casual labour - file processed favoroubly and sent to IAF for approval.

2) Postman Norms: Detailed discussion held, however final decision not yet arrived.


3) Redesigning of Postman uniform:  3 Secretary Generals along with General Secretary of P-4 attended the meeting: Outcome of the meeting will be published on our website shortly.

Fixation of allowance of contingent workers like watermen/sweeper/Gardner etc:



The issue discussed with our chairman postal board by our Federation on 15/06/2016.Secretary called ADG (Gds/Pcc) and give instruction to issue clarification in favour of contingent employees within two days. We hope this clarification relating order no.2-53/2011-pcc Dated 22-1-2015 to fixation of such contingent workers w.e.f. 1-1-2006   will pave way to benefit a lot to all the deserving poor contingent workers. The long pending issue raised by the FNPO many years comes to the end.Our sincere thanks to DG Post.   

Tuesday, June 14, 2016

Extension of 7th CPC benefits to those employees having date of birth on 01/01/1956 and retired on 31/12/2015: An Apeeal


Date of Birth on 1st January 1956 forced him to retire a month advance affects his 7th CPC benefits


A government servant who was born on 1st January  1956 was forced to retire on 31 st December 2015 as per the provision of CCS Rules. As a result of this he would be categorised as Pre 2016 Pensioner and he will be incurring huge financial loss due to this. He made an appeal to raise this issue at appropriate Level. JVSR Krishna writes about this…

A Govt Servant’s Appeal, who retired on 31-12-2015 which made him pre 2016 Pensioner

Extension of 7th CPC benefits to those employees having date of birth on 01/01/1956 and retired on 31/12/2015. Except 1st Jan. all others will be benefited. This will happen once in 10 years during the pay commission year.
Hence, this genuine issue may please be raised at the appropriate forum.
AS YOU ARE AWARE PRESENTLY VARIOUS MINISTRIES/DEPARTMENTS ISSUE ORDERS TO RETIRING OFFICIALS ON SUPERANNUATION, BORN ON THE 1st OF A MONTH, ON THE LAST DAY OF THE PRECEDING MONTH. ACCORDINGLY, SIMILAR ORDERS ISSUED TO ME EFFECTING FROM 31ST DECEMBER, 2015. AS A RESULT OF WHICH, I WOULD BE CATEGORIZED AS PRE-2016 PENSIONER.
IN THIS CONNECTION I BEG TO SUBMIT AS FOLLOWS:
(i) Prior to the practice/instructions/rules of retiring on superannuation of all those born on the 1st of a month on the afternoon of the last day of the preceding month, Article 14 of the Civil Service Regulation which were being followed for decades provided that an officer whose date of birth was the 1st day of a month ceased to be on duty on attaining the age of superannuation on his 61st Birthday. Besides, the AUDIT INSTRUCTIONS below FR 56 as existed then had similar provision. This rule applied to all Government servants, whether civil or military.
(ii) The other statutory Rule 5(2) of the Central Civil Service (Pension) Rule, 1972 framed under Article 309 of the Constitution of India also provided that “The day on which a Government servant retires or is retired or is discharged or is allowed to resign from service, as the case may be, shall be treated as a non-working day.
(iii) According to Rule 83(1) of the Pension Rules, 1972 framed under the Article 309 of the Constitution of India, as existed earlier also provided that pension becomes payable from the date on which Government servant ceases to be born on the establishment.
(iv) Even at present, Leave Preparatory to retirement has to be till the date one attains the age of superannuation. According to the Rules/instructions one retires on superannuation on the date of birth of the relevant year and pension is payable from that date.
(v) According to the Halsbury’s Law of England “In computing a period of time, at any date, when counted in years or months, no regard is generally paid to fractions of a day, in the sense that the period is regarded as complete although it is short to the extent of fraction of a day. Similarly, in calculating a person’s age, the day of his birth counts as a whole day; and he attains a specified age on the day next before the anniversary of his birth day.”
(vi) As the current practice/instructions/rules was discriminatory against all those born on the 1st of a month and harshly operating against them, particularly with reference to pensioners / terminal benefits.
(vii) When, those born on other than 1st, attained the age of superannuation they were deemed not to have attained the same and allowed to continue till the last of the month, whereas those born on the 1st deemed to have attained the age superannuation on a day before the last day of the preceding month. In other words the date of birth of those born on the 1st , is being changed from the 1st to the last day of the preceding month.
(viii) The applicant would not be at par with those born on the 2nd on wards in as much as they would superannuate on the last day of January, 2016 as against 3Ist December, 2015 for the applicant. As a result, there would be two separate groups- one those born between 2nd and 31st and the other those born on the 1st – resulting in discrimination against those born on the 1st.
(ix) Based on the recommendations of the 3rd CPC it was decided that the date of annual increment would be the 1st of a month irrespective of fact whether one completes one year on the last day of the month. Similarly, it was also decided that all those born on the 2nd on wards would retire on the last day of the month irrespective of the fact whether he attains the age on the age of superannuation on the 1st of the month. Based on the principle of annual increment it was also decided that enhanced pension at the age of 80 years etc. would also be granted from the 1st of a month irrespective of the fact whether one attains that age on the 30th of the month.
(X) I WOULD BE ATTAINING THE AGE OF SUPERANNUATION ON THE 31ST DECEMBER, 2015, WHICH WOULD BE A WORKING DAY FOR ME AND I WILL BE PAID PAY AND ALLOWANCES FOR THAT DAY ALSO.
(XI) I WOULD NOT START GETTING PENSION FROM THAT DATE, I.E., THE 31ST DECEMBER, 2015. PENSION WOULD START WEF 1ST OF JANUARY, 2016. AS SUCH I WOULD BECOME A PENSIONER FROM 1ST OF JANUARY, 2016.
(XII) WHILE GRANTING COMMUTATION FACTOR, FOR THE INDIVIDUAL HAVING DATE OF BIRTH FROM 2ND TO 31ST OF THE PRECEDING MONTH AND THE INDIVIDUAL HAVING DATE OF BIRTH 1ST OF NEXT MONTH ALSO HAVING SAME FIGURE IN BOTH THE ABOVE, NEXT BIRTH DAY DATE WILL BE DIFFERENT AND COMMUTATION FIGURE ALSO SHALL BE DIFFERENT.
(XIII) FR 5-A STATES “WHERE ANY MINISTRY OR DEPARTMENT OF GOVERNMENT IS OF OPINION THAT THE OPERATION OF ANY OF THESE RULES MAY CAUSE UNDUE HARDSHIP TO ANY PERSON, THAT MINISTRY OR DEPARTMENT, AS THE CASE MAY BE, MAY BY ORDER, FOR REASONS TO BE RECORDED IN WRITING, RELAX THE REQUIREMENT OF THAT RULE TO SUCH EXTENT AND SUBJECT TO SUCH CONDITIONS AS IT MAY CONSIDER NECESSARY FOR DEALING WITH THE CASE IN A JUST AND EQUITABLE MANNER”.

It is also to bring to your kind notice that I will be incurring a huge financial loss by effecting my retirement on 31st Dec, 2015, the day on which my pay & allowances are paid and treated as in service.

IN VIEW OF THE FACTS AND LEGAL POSITION MENTIONED ABOVE IT IS REQUESTED THAT ORDERS MAY KINDLY BE GET ISSUED, RETIRING ME EFFECTIVELY WITH EFFECT FROM THE 1ST JAN, 2016, ON ATTAINING THE AGE OF SUPERANNUATION ON THE 31ST DECEMBER, 2015. AS A RESULT, TREATING THE INDIVIDUAL AS POST-2016 PENSIONER.


Monday, June 13, 2016

Steps To Be Taken To Prevent Frauds In CBS Offices - Directorate Order No.25-11/2016-FS-CBS Dated 10.06.2016

 Government of IndiaMinistry of Communication & ITDepartment of PostFinancial Services DivisionDak Bhawan, New Delhi -110001 Directorate Order No.25-11/2016-FS-CBSDated 10.06.2016


Subject : Further steps to be taken to prevent frauds in CBS Offices 


1. It was requested earlier that all SBCO staff should be given training at WCTCs by User Champions for End User/Supervisor Module before SBCO training by Infosys. Please ensure that all SBCO staff has been trained by User Champions as well as Infosys. A certificate of completion of training should be obtained from all SBCO staff and kept in their service book.

2. Divisional Heads should ensure that SBCO staff is comparing LOT generated through MIS server with the vouchers received from SO/HO. Wherever, there is shortage of staff in SBCO, necessary help should be provided from Post Office staff to SBCO (spared from SBSO branch) to complete voucher checking.

3. Any objection received from SBCO by Divisional Head or Vigilance Branch of RO/CO should be investigated promptly.

4. Transfer of account from one CBS PO to another CBS PO should be carried out at HO only. If any application for transfer is submitted at any CBS SO, that SO has to verify genuineness of the customer by taking fresh KYC documents (if required). Application should entered in a register to be maintained in manuscript and forward with KYC documents to its HO for transfer of account. In HO, one designated PA should transfer the account and Supervisor has to verify the same. After transfer, Application of transfer and KYC documents should be returned to SO duly entered in SO slip. SO should make entry in the register and maintain separate Guard File for keeping such applications.

5. All visiting/ inspecting officers should check this register and guard file at SO.

6. No SO should transfer any account from one scheme to another. Any such request should also be sent to HO along with documents and recommendations by SO. This activity should be done only by Supervisor at HO and verify by another Supervisor at HO. All such requests should be entered in a register HO and kept in n separate guard file. This should also be checked and verified by inspecting / visiting officers.

7. SBCO staff should sing in each and every voucher after tallying with LOT generated through the system in token of having checked TRAN ID, Account number and Amount.

8. SBCO should also see the value date printed in LOT and if any value date of more than 3days of the LOT date is used, objection should be raised if no error book entry of approval of competent authority is not attached with the voucher.

9. Postmaster of HPO shall designate one PA who will generate LOT of Office accounts of Single/ Double handed SOs and see if any transaction of more than Rs.25,000/- is shown in these LOTs. Customer Account details of such transactions should be generated from HACLI Menu and sent to PRI(P) / Inspection Post / ASP(Post) for verification.

10. All CBS Post Offices should be instructed that BO transactions should not be entered if BO Bag is received after 3.30 PM. These transaction should entered on the next day

11. All CBS Post Offices should be directed to complete their transactions maximum by 5 PM and no new transactions should be entered after 5 PM. All supervisors should verify transactions regularly without delay so that EOD can be started by 5 PM.

12. All Supervisors should tally teller account with each counter PA with Treasurer’s Cash book and ensure that teller account has become 0 before start of EOD.

13. Teller Cash Account of each Single/ Double handed SO should be checked at HO by a designated PA to ensure that balance has been made as 0.

14. SOs should not lodge cheques in Finacle. Cheques received from New Investment and subsequent deposit should be sent to HO by preparing manual list. HO should lodge cheques presented at SOs for new investment against clearing office account of SO and for subsequent deposits in its own clearing account. SOs should check their New Investment Clearing Office account daily to see clearance received at HO and open accounts with value date as clearing date and fund the account.

15. Activities of security pledge or release in case of TD or NSC or KVP should also be carried out at HOs only. In case such request is submitted at SO, SO can verify the facts and recommend security pledge or release on the application and send to HO. At HO, a designated Supervisor will use HAFSM menu and execute the request. Another Supervisor or Postmaster has to verify the same. Application should be returned to SOs which will do necessary entries on the original certificates and keep requests in a separate guard file.

This has the approval of competent authority.

Sachin Kishore
Director(CBS)